Ownership Verification

Sellers of property can be individuals or entities.

Individual Verification Document:

An ownership verification document should be a document which includes the sellers name and address of the property being listed and has arrived by mail. Below are the most common. Other acceptable verification documents are listed in the FAQ

• Utility Bill – within previous 3 months
• Mortgage Statement – within previous 3 months
• Property tax bill or tax assessment document – within previous calendar year

Ownership verification documents generated from the Internet can also be acceptable provided the document was obtained from a secure password protected account.

Public access websites such as county records are not acceptable as verification documents.

Entity Ownership Verification Documents:

Entities can be in many forms: Corporations, LLC, Partnership, Trusts, Estates are the most common.

Proof that the signor of the MLS listing authorization has the authority to sign a contractual agreement on behalf of the entity is required for ownership verification. Proof will be a document naming the signor as authorized such as articles of incorporation, State Corporation Internet database document, notarized corporate resolution, or other notarized document naming the signor as authorized on behalf of the entity.

Corporations: Corporate officer – President, VP

LLC: Managing Member(s) – all if more than one is named in document

Partnership: At least one partner signature required

Limited Partnership: General Partner signature required

Trust: Trustee – named in trust document, co-trustee signatures required

Estate: Executor – named in estate document, co-executor signatures required